2024 Parish Council Minutes of Meetings

Morton and Hanthorpe Parish Council
5, The Paddock, Morton, Bourne, Lincolnshire PE10 0NY
Telephone: 01778 571249      Email: mhpc.clerk@btinternet.com

Minutes of Morton & Hanthorpe Parish Council Meeting, Tuesday 11th June 2024

In attendance: Cllrs:   B. Hyde (Chair), W. Lawrance, S. Reynolds, A. Morris, K. Morris, M. Tuohy, C. Holden

Also in attendance:    C & D Cllr. S. Woolley, R. Carlton (Co-option nominee), N. Walker – R.F.O. & Clerk.

7.15pm PUBLIC FORUM

No members of the public attended. No questions had been submitted.

7.30pm ANNUAL PARISH MEETING  

7.45pm PARISH COUNCIL MEETING (or at the conclusion of the Annual Parish Meeting)

AGENDA

1.   TO CONSIDER APOLOGIES FOR ABSENCE.

Cllr. R. Wells, Cllr. M. Harris, Cllr. A. Tilley, C. Cllr. M. Hill

2.   TO RECEIVE ANY DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA.

Cllrs. B. Hyde, W. Lawrance    re: Agenda Item 10.

3.   TO CONSIDER CLERK’S NOTES OF MEETING HELD ON 7th MAY 2024 FOR APPROVAL AS MINUTES. 

Following a proposal by Cllr. A. Morris, seconded by Cllr. M. Tuohy, the Clerk’s Notes of the meeting held on 7th May 2024 were approved as Minutes and duly signed by the Chair Person, Cllr. B. Hyde.

4.   CLERK’S REPORT AND CORRESPONDENCE RECEIVED.

Report:

AGAR submitted to Independent Auditor.

Historic cemetery problem. Issue resolved.

2 instants of fly tipping. 1 resolved other outstanding. Clerk to chase.

Correspondence:

Overgrown hedge in Millfield. Clerk to write to householder requesting address of the issue.

Parking issue on Folkingham Rd. Parish Council have no authority to act. Complaint (photos) passed to District Councillor.

Complaint re: inconsiderate bonfire. Clerk to write to respective householder.

3 requests for maintenance of playing field equipment. (Predominantly re-paint) but elephant rocker damaged and replacement handle appears unobtainable. (Can clerk be approved to obtain paint and address when weather permits?)

Dates of school sports day provided by Mr. Trafford to ensure de-confliction between marking out and grass cutting. Additionally, due to grass growth cycle increase (weather patterns) requested cut and collect. (Not contracted). Clerk suggestion: Due to weather the contracted March cut could nit be undertaken (so 1 cut to budget in hand). Suggest using this as an additional cut close to sports day marking out activity to produce a finer mulch finish / better surface.

5.   TO CONSIDER APPROVAL OF PAYMENTS MADE IN ACCORDANCE WITH BUDGET:

Payments:

Total payments in period=         £       2,668.32

Following a proposal by Cllr. A. Morris, seconded by Cllr. C. Holden, the Council approved the payments.

Receipts:

Bank statement awaited. Bank statement not yet received.

6.   TO CONSIDER PLANNING MATTERS:

Applications:  

S24/0831   71 dwelling development east of Folkingham Rd., Morton
Reserved conditions Re: vehicular access, public open space & associated infrastructure.

S24/0834   Ellham Cottage, 1 The Sidings, Morton. 2 x single storey extensions with flat roofs.

S24/0848   2 Longmeadows, Morton. Addition of Garden Room.

The Council had no objections to the above applications.

7.   TO CONSIDER PARISH COUNCIL ACCOUNTS FOR FINANCIAL YEAR: 2023/4

Following a proposal by Cllr. S. Reynolds, seconded by Cllr. W. Lawrance, the Council approved the accounts; which were duly signed by the Chair Person, Cllr. B. Hyde.

8.   TO CONSIDER ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (AGAR) FOR 2023/4

Approve submission of Certificate of Exemption: 
Approve Annual Governance Statement:
Approve Annual Accounting statement:

Following a proposal by Cllr. K. Morris, seconded by Cllr. M. Tuohy, the Council approved the AGAR submissions for 2023/4; which were duly signed by the Chair Person, Cllr. B. Hyde.

9.   TO CONSIDER CO-OPTION TO MORTON & HANTHORPE PARISH COUNCIL:

Notification of council vacancy and invitation to apply have been posted for the requisite duration in accordance with SKDC Democratic Services direction. Applicant: Richard Carlton

Following a proposal by Cllr. W. Lawrance, seconded by Cllr. S. Reynolds, the Council approved the co-option of Mr. Carlton. Mr. Carlton duly signed acceptance of the appointment and joined the meeting.

10.   TO CONFIRM THE CONTINUED NOMINATION OF PARISH COUNCIL REPRESENTATIVES AS TRUSTEES TO MORTON TOWN LANDS CHARITY: (RE-ELECTION)

Cllr. B. Hyde, Cllr. R. Wells, Cllr. W. Lawrance

Following a proposal by Cllr. K. Morris, seconded by Cllr. A. Morris, the Council approve nominations. Clerk to inform Mr. Nick Hall, Clerk to the Trustees, Morton Town Lands Charity.

11.   TO PROPOSE A REPRESENTATIVE TO MORTON TOWN LANDS CHARITY (TRUSTEE) FOR THE VACANCY (on passing of Peter Chubbuck).

Following a proposal by Cllr. W. Lawrance, seconded by Cllr. S. Reynolds, the Council approved nomination of Nick Walker. Mr. Nick Hall, Clerk to the Trustees, Morton Town Lands Charity to be informed accordingly.

12.   TO CONFIRM THE DATE OF THE NEXT MEETING: TUESDAY 23rd JULY 2024

13.   TO RECEIVE REPORTS FROM OUTSIDE BODIES.

County & District Councillor Sue Woolley:

Conversation at LCC regarding bus services. Services travelling north from Bourne (and through Morton) are very limited. Subject to be raised with the appropriate body.

SKDC grass cutting in the village is infrequent and to a poor standard. This is supported by complaints to the clerk. Clerk directed to write to SKDC on this matter. 

OTHER MATTERS:

Re: complaints on Facebook regarding the Kings Head site. The site had attracted significant litter and weeds were getting to a difficult size (to be maintained). The Co-Operative Facilities Team were contacted, the site cut back and rubbish removed. Site now tidy.

Concern over the new street lights (LEDs). It is recognised that these are far more cost effective to run however they provide a directed pool of light which does not illuminate the areas covered by the old incandescent and sodium lights. C & D Cllr. Sue Woolley will discuss with Highways.

There being no further business the meeting ended at:  8.05 pm.

N. Walker
Clerk & R.F.O., Morton & Hanthorpe Parish Council