May 2025 Minutes (Annual Meeting)
Morton and Hanthorpe Parish Council
5, The Paddock, Morton, Bourne, Lincolnshire PE10 0NY
Telephone: 07547171357 Email: mhpc.clerk@btinternet.com
Page: 695
Draft Minutes of the Morton & Hanthorpe Annual Parish Council Meeting -
Tuesday 6th May 2025
In attendance: Cllrs: R. Wells (Chair), B. Hyde, W. Lawrance, S. Reynolds, C. Walker, M. Harris,
K. Morris, M. Tuohy, R. Carlton
Also in attendance: N. Walker – R.F.O. & Clerk.
7.15pm PUBLIC FORUM No members of the public present, no questions submitted.
7.15pm ANNUAL PARISH COUNCIL MEETING
1. ELECTION OF CHAIR PERSON.
Cllr. Richard Wells was nominated for Chair Person. Proposed by Cllr. B. Hyde, seconded by
Cllr. M. Harris. The Council approved the nomination and Cllr. R. Wells was duly elected.
2. CHAIR PERSON’S DECLARATION OF ACCEPTANCE OF OFFICE.
Cllr. R. Wells signed the Declaration of Office to Chair Person, witnessed by N. Walker, Proper Officer of Morton & Hanthorpe.
3. ELECTION OF VICE CHAIR PERSON & ACCEPTANCE OF OFFICE.
Cllr. Brian Hyde was nominated as Vice-Chair Person. Proposed by Cllr. W. Lawrance, seconded by Cllr. C. Walker. The Council approved the nomination and Cllr. B. Hyde was elected as Vice-Chair Person and duly signed the Declaration of Office, witnessed by N. Walker, Proper Officer of Morton & Hanthorpe.
4. TO CONSIDER APOLOGIES FOR ABSENCE:
Cllrs: A. Morris, A. Tilley, also: S. Woolley, M. Hill
5. TO RECEIVE ANY DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA.
Cllr. R. Carlton – Agenda Item 10: Planning – Application: S25/0625
6. TO CONSIDER CLERK’S NOTES OF MEETING HELD ON 25th MARCH 2025 FOR APPROVAL AS MINUTES.
Following a proposal by Cllr. W. Lawrance, seconded by Cllr. M. Tuohy, the Clerk’s Notes of the meeting held on 25th March 2025 were approved as Minutes and duly signed by the Chair Person, Cllr. R. Wells.
7. ANNUAL CHAIR PERSON’S REPORT (2023/24)
Cllr. R. Wells presented his Chair Persons report to the Council. (See attached).
Page: 696
8. CLERK’S REPORT AND CORRESPONDENCE RECEIVED.
Report:
Accounts circulated for subsequent review at this meeting.
Independent auditor approached and in place to undertake formal review.
VAT Refund claim submitted.
HMRC P60’s created and issued.
Precept (£16,000 received).
Correspondence:
Election information. Posted as directed.
Response received from Thurlby Tigers. After consideration of the situation, they will not look
to use the Station Road playing field for football but thank us for the information provided.
9. TO CONSIDER APPROVAL OF PAYMENTS MADE IN ACCORDANCE WITH BUDGET:
Payments:
|
Mr. N. Walker |
Reimbursement for printer ink. |
£ 45.49 |
|
Mr. M. Lawrance |
4th qtr. Cemetery Maintenance |
£ 477.75 |
|
Mrs. L. Lawrance |
4th qtr. Playing field litter collection. |
£ 216.30 |
|
Mr. N. Walker |
Clerk’s salary March |
£ 651.66 |
|
Mr. N. Walker |
Clerk’s 4th qtr. expenses. |
£ 177.04 |
|
HMRC |
4th qtr. P.A.Y.E. |
£ 553.80 |
|
Smith of Deby |
Church clock maintenance visit. |
£ 345.60 |
|
SMV Contract Services |
Grass cutting – cheque replacement. |
£ 162.00 |
|
Mr. N. Wilkie |
Litter picking 22/3 to 12/4 |
£ 87.60 |
Total payments in period= £ 2,717.24
Following a proposal by Cllr. B. Hyde, seconded by Cllr. S. Reynolds, the Council approved the payments.
Receipts:
|
Barclay’s Bank |
4th qtr. interest. |
£ 82.81 |
|
SKDC |
Precept. |
£ 16,000.00 |
|
SKDC |
½ yr. litter picking grant. |
£ 463.32 |
Total receipts in period = £ 16,546.13
10. TO CONSIDER PLANNING MATTERS:
Applications:
S25/0046 Manor Farm, 38 High St. Morton. Conversion of barns to a single dwelling.
The above application was reviewed by consultation with available Councillors due
to required Planning Dept. response dates. No objections or comments raised.
S25/0625 40 Bakers Way, Morton. Removal of conifer hedge to rear of property & replacement
with 3 mtr. high featheredge fence.
S25/0651 Ellham Cottage, 1 The Sidings, Morton. Removal of existing outbuildings and hard
standing and erection of 1 ½ storey annex & garage.
Page: 697
S25/0688 The Rookery, Station Rd., Morton. Reduction of Walnut tree by 3 mtrs. And re-shape
& pollard of Eucalyptus Tree by 1.5 mtrs.
No objections or comments were made in respect of the above applications.
Decisions:
S25/0093 Land to east of 27 Stainfield Rd. Hanthorpe. Reserved conditions:
Drainage & landscaping. Acceptable
S25/0287 The Manse, 31 High St. Morton. Removal of 5 mature ash trees. Work Allowed
S25/0319 The Farmstead, High St., Morton. Single storey rear extension &
replacement windows. Granted
11. TO CARRY OUT ANNUAL REVIEWS AS FOLLOWS:
a) Cemetery Charges. (Increased last year).
b) Minimum Amounts for Tenders. (Currently £750.oo) Amended 2022.
c) Parish Land Rents.
- Hanthorpe Field – new let being sort from October this year.
(Rent currently £100 per annum)
- A15 Field – increases 3% each year.
d) Risk Register (Reviewed – no changes required.)
e) Financial Regulations
No changes or amendments were considered necessary to the above documents.
12. TO CONSIDER PARISH COUNCIL ACCOUNTS FOR FINANCIAL YEAR: 2024/5
Following a proposal by Cllr. M. Harris, seconded by Cllr. R. Carlton, the above certificate and formal statements were approved and duly signed by the Chair Person, Cllr. R. Wells.
13. TO CONSIDER ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (AGAR) FOR 2024/5
Approve submission of Certificate of Exemption:
Approve Annual Governance Statement:
Approve Annual Accounting statement:
Following a proposal by Cllr. B. Hyde, seconded by Cllr. C. Holden, the above certificatse and formal statements were approved and duly signed by the Chair Person, Cllr. R. Wells.
14. TO CONFIRM THE DATE OF THE NEXT MEETING:
(Annual Parish Meeting + Parish Council Meeting) – TUESDAY 24th JUNE 2025
15. TO RECEIVE REPORTS FROM OUTSIDE BODIES.
None present.
Page: 698
OTHER MATTERS:
A question was regarding street lights on the A15; some not illuminated. These were the subject of a SKDC / Highway’s review in 2016, objections to discontinuing them sort and with no objections raised by the then local residents, switched off. With the 30mph speed limit now in place Clerk to investigate.
Vans servicing the parcel lockers at the Co-Op have twice this week parked on the crossroads corner on the A15 whilst collecting / delivering packages. Also, cars have parked dangerously whilst collecting / returning items.
Council members would like to convey they’re thanks to Morton Town Lands and Mr. Nick Hall for the prompt action to provide chairs with arms to the Church Hall.
It was noted that the person carrying out grass path clearing on behalf of SKDC / LCC is doing a really good job. Thanks go out to him for this.
There being no further business the meeting closed at: 8.05 pm.
Signed:……………………………………………….(Chair Person)
Date:………………………………………………….
Chairman’s Annual Report
2024/5
The Council has functioned smoothly during the year thanks to the efficiency and hard work of clerk Nick Walker; who goes above and beyond his basic remit. In this respect it was pleasing to see this recognised by the award of the Rotary Club of Bourne’s Community Shield.
The responsibilities of the cemetery and playing field have been managed by the Council, as well as grass cutting of verges throughout the village giving a tidy and attractive appearance for residents and visitors alike.
Planning applications have been reviewed by Councillors and appropriate objections / suggestions made to the Planning Authority in accordance with planning rules.
We have received welcome support from our District Councillor Sue Woolley and county representatives Sue Woolley and Martin Hill.
My thanks to Vice Chairman Brian Hyde and the Councillors for their help and contributions throughout the year.