May 2022 DRAFT Notes Annual Parish Council Meeting
Morton and Hanthorpe Parish Council
5, The Paddock, Morton, Bourne, Lincolnshire PE10 0NY
Telephone: 01778 571249 Email: mhpc.clerk@btinternet.com
CLERK’S NOTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON TUESDAY 3rd MAY 2022
7.15pm PUBLIC FORUM
A member of the public raised a number of questions and concerns regarding the grass cutting in the village. In response; responsibility is split across 4 different authorities. However predominantly the roadside verges along the High St. & Station Rd. are the responsibility of the Parish Council & its contractor. The last cut was noted as of poor quality. Partly this was due to the weather conditions at the time however lack of strimming was noted and had been raised with the contractor. The next cut is due shortly and this will be monitored for a return to the old and expected quality of finish.
7.35pm ANNUAL PARISH COUNCIL MEETING
1. ELECTION OF CHAIRMAN.
Following a proposal by Cllr. W. Lawrance, seconded by Cllr. B. Hyde, approved by the Council; Cllr. R. Wells was elected as Chairman of Morton & Hanthorpe Parish Council.
2. CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.
Cllr. R. Wells duly signed the Acceptance of Office as Chairman, Morton & Hanthorpe Parish Council witnessed and countersigned by the Proper Officer, N. Walker.
3. ELECTION OF VICE CHAIRMAN.
Following a proposal by Cllr. W. Lawrance, seconded by Cllr. A. Morris, approved by the Council; Cllr. B. Hyde was elected as Vice-Chairman of Morton & Hanthorpe Parish Council.
4. TO CONSIDER APOLOGIES FOR ABSENCE.
Apologies for absence from: Cllr. M. Harris, Cllr. S. Hardy, Cllr. M. Mumby & County Cllr. M. Hill
5. TO RECEIVE ANY DECLARATIONS OF INTEREST IN ANY ITEMS ON THE AGENDA.
None raised.
6. TO CONSIDER CLERK’S NOTES OF MEETING HELD ON 29TH MARCH 2022 FOR APPROVAL AS MINUTES.
Following a proposal by Cllr. K. Morris, seconded by Cllr. W. Lawrance, the Clerk’s Notes of the meeting held on 29th March 2022 were approved as Minutes and were duly signed by the Chairman, Cllr. R. Wells.
7. ANNUAL CHAIRMAN’S REPORT (2021/22)
See appended copy.
8. CLERK’S REPORT AND CORRESPONDENCE RECEIVED.
Report:
Accounts finalised and submitted to the Independent Auditor.
VAT Refund claim submitted.
HMRC P60’s created and issued.
Re-enrolments with the Pensions Regulator completed.
Double yellow lines now installed at the crossroads.
1 fly tipping incident – addressed.
Issue raised regarding damaged grit box – hinge pin refitted – issue addressed.
Correspondence:
Request for contribution to Aveland History Group Jubilee artwork.
By direction from the Chairman this previously circulated letter was subject to consideration by the Council. After some discussion it was proposed by Cllr. B. Hyde, seconded by Cllr. S. Reynolds that no contribution be made. This was supported by the full Council. The Clerk is tasked to write accordingly to the Aveland Jubilee Project.
Letter of thanks received from Bourne Scouts Association for contribution to 5 Acre Field.
Invitation to take part in the Best Kept Villages competition.
After discussion, will not be taken up until the old Kings Head site condition is addressed.
9. TO CONSIDER APPROVAL OF PAYMENTS MADE IN ACCORDANCE WITH BUDGET:
Payments:
Morton Village Hall Hall hire 29th March. PC meeting. £ 10.00
Mr. N. Wilkie Litter picking 4/3 to 25/3 £ 76.80
SLCC Annual subscription. £ 134.00
Mrs. L. Lawrance 4th qtr. Playing field litter collection. £ 210.00
Mr. M. Lawrance 4th qtr. Cemetery maintenance. £ 464.00
Mr. N. Walker Clerk’s salary for Mar. inc. back pay. £ 558.78
Mr. N. Walker 4th qtr. Clerk’s expenses. £ 131.91
Scouts Association 5 Acre Field Contribution – Trust Monies £ 3,508.87
Mr. N. Wilkie Litter picking 2/4 to 22/4 £ 76.80
LALC Website Management 2022/3 £ 54.00
Total in period = £ 5,225.16
Following a proposal by Cllr. A. Morris, seconded by Cllr. B. Hyde, the Council approved the payments.
Receipts:
Cemetery Ashes Plots, Interments, memorials. £ 795.00
Western Power Wayleave. £ 23.26
MJS Agility A15 Field Annual Rent. £ 264.00
Barclay’s Bank Premium Account Quarterly Interest. £ 0.57
Total in period = £ 1,082.83
10. TO CONSIDER PLANNING MATTERS:
Applications:
S22/0776 42 Haconby Lane, Morton. Single storey rear extension & demolition of garage.
S22/0782 Land north of Morton North Drove. Change of use; 2 existing agricultural buildings to form 2 dwellings.
No objections or comments were raised against the above 2 applications.
S22/0236 10 Hanthorpe Rd., Morton. Demolish existing garage and erect 2 storey side extension, demolish existing rear extension and replace with new rear extension.
Rebuild front elevation – new roof, render to house & garage, cedar wood clad bay windows 7 living room.
Due to required response times S22/0236 above was submitted to the Councillors for consultation. No objections or comments were raised.
Decisions:
S22/0231 Halls Garage, Folkingham Rd. Morton. Siting of mobile home.
Approved for 36 months.
11. TO CARRY OUT ANNUAL REVIEWS AS FOLLOWS:
a) Cemetery Charges.
Following a proposal by Cllr. B. Hyde, seconded by Cllr. S. Reynolds, the Council removed the £25.oo fee for interment of a child under 12 years of age. Henceforth no charge.
b) Minimum Amounts for Tenders. (Currently £500.00)
Following a proposal by Cllr. A. Morris, seconded by Cllr. S. Reynolds, the Council increased the minimum amount for tender to £750.00
c) Parish Land Rents. (Commencing 1st April 2023) - Hanthorpe Allotment – currently £80.oo per year, paid ½ yearly.
Following a proposal by Cllr. A. Morris, seconded by Cllr. A. Tilley, the Council increased, after many years, the rent to £100.oo per annum. (Commencing 1st April 2023) Clerk to notify leasee.
- A15 Field – 2022/3 £264.oo annually – increases 3% each year.
No change. Incremental increase of 3% to continue.
12. TO CONSIDER PAYMENT FOR THE REPAIR OF THE CHURCH CLOCK HOURLY TOLLING MECHANISM.
Following a proposal by Cllr. B. Hyde, seconded by Cllr. W. Lawrance, the Council approved the payment. Clerk tasked to write to the Church regarding water ingress in proximity to the mechanism.
13. TO CONSIDER SELECTION AND ENGAGEMENT OF PARISH INSURERS FOR 2022/3
3 quotes obtained, one non-responder:
Company A) 1 year - £ 592.84 5 year LTA £549.64
Company B) 1 year - £ 729.77 3 year LTA £691.56
Company C) 1 year - £1029.34 No LTA offer until after the 1st Year.
Following a proposal by Cllr. S. Reynolds, seconded by Cllr. A. Morris, the Council selected Insurer A (Zurich) and take up of the 5 year LTA (Long term agreement).
14. TO CONFIRM THE DATE OF THE NEXT MEETING – TUESDAY 14TH JUNE 2022.
15. TO RECEIVE REPORTS FROM OUTSIDE BODIES.
County & District Cllr. Sue Woolley:
The double yellow lines have now been installed in accordance with the TRO (Traffic Regulation Order). The Cllr. has notified the Neighbourhood Policing Team of the installation and requested early support to deter infringement.
SKDC are undertaking a review of their areas of grass cutting responsibility.
There are proposed electoral boundary changes which may place Morton & Hanthorpe under a Grantham constituency.
OTHER MATTERS:
One of the waste bins on the Playing Field is being vandalised - emptied out onto the field and the refuse bag taken. The emptied rubbish then has to be picked up. The area will be observed going forward.
There being no other business the meeting concluded at 8.28 p.m.
N. Walker
Clerk & R.F.O., Morton & Hanthorpe Parish Council
Chairman’s Report to the Annual Parish Council Meeting 3rd May 2022
It has been a year of considerable change for the Council, we have moved from Zoom meetings to face to face meetings and due to the untimely deaths of Councillors Holden and Kuhn and the resignation of Councillor Parkes welcomed three new co-opted members, Councillors Tuohy, Hardy and Morris.
We have been able to recognise the exceptional work carried out by Kelly Grimwood and her Covid support team.
After many years of campaigning for speed limit reduction through the village a 30mph limit will become a reality soon. We have also seen the introduction of double yellow lines around the crossroads.
The Council continues to review planning applications and submits objections to SKDC where necessary and in accordance with planning regulations.
Administration of the Cemetery its maintenance and that of the playing field and play equipment continues. A new bench has been installed on the High Street.
The website has been maintained and minutes of Parish meetings are available for anyone to view.
I would like to express my gratitude to our Clerk Nick Walker for his sterling work and to the support of our District and County Councillors Sue Woolley and Martin Hill.
Richard Wells
Chairman: 03.05.2022