May 2021 Clerk's Notes
MORTON & HANTHORPE PARISH COUNCIL
Clerk’s Notes of the Parish Council Meeting 4 th May 2021
A meeting of Morton & Hanthorpe Parish Council (in accordance with Covid-19 rules) was held via ZOOM video conferencing on Tuesday 4th May 2021.
Participants were Councillors:
R. Wells, B. Hyde, S. Reynolds, A. Morris, W. Lawrance, M. Harris, M. Mumby
Also in attendance:
C.C. & D. Cllr. S. Woolley & N. Walker, Clerk & R.F.O. Mr. Kenneth Morris (Co-option candidate)
A one minutes silence was called in respect of Cllr. Holden who has sadly passed away since the last meeting. Cllr. Holden will be greatly missed.
7.15pm PUBLIC FORUM
No further members of the public in attendance. No questions tabled.
7.30pm ANNUAL PARISH COUNCIL MEETING (or at the conclusion of Public Forum)
AGENDA
1. ELECTION OF CHAIRMAN:
Nominated: Cllr. Wells, Proposer: Cllr. Hyde, Seconder: Cllr. Lawrance:
Nomination unanimously approved by the Council
2. CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.
By nature of the remote meeting: verbally accepted. Paperwork to be signed on 5th May 2021
3. ELECTION OF VICE CHAIRMAN:
Nominated: Cllr. Hyde, Proposer: Cllr. Lawrance, Seconder: Cllr. Harris.
Nomination unanimously approved by the Council.
By nature of the remote meeting: verbally accepted. Paperwork to be signed on 5th May 2021
4. TO CONSIDER APOLOGIES FOR ABSENCE. C. Cllr. M. Hill, Cllrs: Kuhn & Tilley
5. TO RECEIVE ANY DECLARATIONS OF INTEREST IN ANY ITEMS ON THE
AGENDA: None.
6. TO CONSIDER CLERK’S NOTES OF MEETING HELD ON 23rd MARCH 2021 FOR APPROVAL AS MINUTES.
Following a proposal by Cllr. Mumby, seconded by Cllr. Harris , the Clerk’s Notes of the meeting held on the 23rd March 2021 were approved as Minutes and will be duly signed by the Chairman, Cllr. Wells.
7. TO CONSIDER CO-OPTION TO PARISH COUNCIL: Applicant: Mr. Kenneth Morris
Cllr. Hyde proposed Mr. Morris, seconded by Cllr. Lawrance. Mr. Morris was duly selected as co-opted councillor. By nature of the remote meeting: verbally accepted. Paperwork to be signed on 5th May 2021
8. TO CONSIDER INITIATION OF CO-OPTION PROCESS: (1 further vacancy).
Due to the passing of Cllr. Holden there is a vacant seat on the Council. Cllr. Hyde proposed, Cllr. Lawrance seconded the clerk to undertake the necessary actions to instigate a further cooption.
This action was approved by the Council.
9. ANNUAL CHAIRMAN’S REPORT (2020/21):
Cllr. Wells presented his report. (Copy attached).
10. CLERK’S REPORT AND CORRESPONDENCE:
Report:
Parish insurance is due for renewal as of 1st June 2021. Quotes being obtained. (2 so far received).
Due to the tardy nature of the quote responses and the necessity to remain insured it was proposed that should no further quotes be received by the renewal date that the Clerk seek approval from the Chairman & Vice-Chair i.a.w. the Parish Financial Regulations. Action to be ratified at the next meeting.
Mr. Keith Noakes has agreed to be the independent auditor again this year.
Cemetery shed window has been broken.
Approached by two grave plot holders whether the grave level could be topped up. An amount of soil has now been provided for this at the top north east corner of the cemetery.
Notices posted re: not to place tributes on centre of graves & at the playing field regarding Countryside Act rules i.r.t. nesting birds & wildlife. (post 2 complaints)
ZOOM Account renewed (post consultation with Councillors).
Website finalisation held up (JADU host) issues. Parish website will be finalised shortly.
1 instance of fly-tipping.
Correspondence:
Valuation survey received from the Valuation Office Agency re: the cemetery.
Notice of Poll (posted on noticeboards & Facebook).
A number of complaints received re: resurfacing & clash with refuse collection.
Letter of condolence sent on behalf of the Parish Council.
11. TO CONSIDER PLANNING MATTERS:
Applications:
S21/0708 Single storey rear extension. 15 Waggoners Way, Morton. PE10 0XR
Proposed by Cllr. Lawrance, Seconded by Cllr. Harris: Application approved.
Approvals by consultation to meet response dates:
S21/0550 Single storey in-fill extension. 71 Station Rd. Morton. PE10 0NN
Granted permissions:
S21/0431 1st floor side extension. 8 Waterloo Drive, Morton. PE10 0PJ
S202214 1st floor extension above garage & single storey front ext. + chimney.
21 Stainfield Road, Hanthorpe. PE10 0RE
S21/0229 Conversion of loft space. Lawful development. 8 The Broadway, Morton, PE10 0RA
Tree preservation order:
T20/0007/TPPC2 (Full) Tree on land between Grove House & 15, The Grove, Hanthorpe.
12. TO CARRY OUT ANNUAL REVIEWS AS FOLLOWSa)
Cemetery Charges. (Cllr. Hyde, Cllr. M. Lawrance)
b) Minimum Amounts for Tenders. (Cllr. A. Morris, Cllr. Harris)
c) Risk Management. (totally refreshed last year) (Cllr. A. Morris, Cllr. Harris)
d) Standing Orders (Cllr. Hyde. Cllr. Lawrance)
No updates were considered necessary at this time by the Council to the above documentation.
13. TO CONSIDER APPROVAL OF ACCOUNTS AND ACCOUNTING STATEMENT
For year ended 31st March 2021.
Following a proposal by Cllr. Reynolds, seconded by Cllr. Hyde, the Council approved the
Accounts for financial year 2020 - 2021.
14. PAYMENTS & RECEIPTS:
Payments:
Mr. M. Lawrance 4th qtr. Cemetery maintenance. £ 464.00
Mrs. L. Lawrance 4th qtr. Playing field litter collection. £ 210.00
Mr. N. Walker Clerk’s salary for March. £ 461.77
Mr. N. Walker 4th qtr. Clerk’s expenses. £ 119.24
SLCC Annual subscription. £ 130.00
HMRC 4th qtr. P.A.Y.E. £ 403.80
Mr. N. Wilkie Litter picking 19/3 to 10/4 £ 76.80
Mr. N. Walker Reimbursement cemetery door repair materials. £ 85.56
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Total in period= £1,487.17
Following a proposal by Cllr. A. Morris, seconded by Cllr. Mumby, the Council approved the payments.
Receipts:
Set-in-Stone Memorial fee (ashes). £ 100.00
MJS Agility Annual A15 Field rent. £ 256.00
Barclay’s Bank 4th qtr. Premium account interest. £ 0.57
Mrs. Louth Hanthorpe land rent (half year). £ 40.00
Carlton Funeral Services 2 x Exclusive Rights (NP) £ 640.00
Carlton Funeral Services 1 x Interment (NP) £ 200.00
Scholes Funeral Services 1 x Interment (NP) £ 200.00
JG Cross Memorial fee (P) £ 110.00
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Total in period= £1,546.57
15. TO CONSIDER ACTIONS I.R.T. HANTHORPE POND:
Currently there a number of concerns regarding Hanthorpe Pond. There is a wooden lamp post awaiting removal by SKDC. The pond is badly silted up. Discussion ensued regarding what action be taken. It was noted that at this time where there are tadpoles & newts in the pond that this silting could not be addressd at this time. Consideration to be deferred to a later meeting at a more appropriate time of year.
16. TO CONSIDER THE PARISH COUNCIL’S RESPONSE TO THE PLANS FOR THE SCOUT’S FIELD (old football field) PRESENTED AT THE LAST MEETING (23rd March)
After discussion Cllr. Wells proposed, seconded by Cllr. Reynolds that the Scout’s field & proposed amenities will be a significant facility for the village. The Council tasked the Clerk with writing to Mr. Cejer with the offer of a donation of £3,507.oo currently being held in trust, for the benefit of the Parish. This donation will be for Phase 1 of the project on the proviso that the Scouts can demonstrate that they have the additional monies in place to complete this phase.
The proposal was unanimously approved by the Council.
17. TO CONFIRM THE DATE OF THE NEXT MEETING: – Tuesday 15th June 2021.
18. TO RECEIVE REPORTS FROM OUTSIDE BODIES:
County & District Councillor Sue Woolley
A parishioner had questioned why only part of the village was ‘litter –picked’. The decision was made to apply the litter picking grant to the core of the village and take in the most likely places to accumulate rubbish. (by the shops, by the bus stops, and by the school). The grant is not sufficient to cover the whole of the parish.
Some damage to a car was caused by grass cutting by EnvironmentSK. This is being addressed.
Road dressing – chippings are still much in evidence noting that the second sweep had not yet happened.
To the eastern end of The High Street, adjacent to the pavement there has formed a sink hole.
Highways have visited and the hazard has been marked with cones. Problem will be addressed after some further investigations as to cause.
Other Matters:
A question had been raised with a councillor regarding rear access onto a field to the north of Lark’s Rise. Although there is a footpath to the north of the field there is ‘no provided access to that path from Lark’s Rise. The gap in the hedge is not a entranceway and there is no public Right of Way across or along the field hedge line to access the northern path. If parishioners require further information please contact LCC Highways (PRoWs) Team.
A question was tabled re: a village fair. The street fairs have now ended and its associated management team have disbanded. However this does not preclude a new format at some time in the future – post Covid-19.
There being no other business the meeting closed at 8.54pm
N. Walker
Clerk & R.F.O., Morton & Hanthorpe Parish Council